Event Management Reimagined

Effortless Event Management from Invitation to Check-In

The comprehensive platform that automates your entire event lifecycle. Manage contacts, send invitations, track RSVPs, and check-in guests—all in one elegant solution.

2,000
guests per event
500
emails per minute
6-digit
code check-in
GDPR Compliant
EU Data (Azure France)
AES-256 Encrypted

Everything You Need

Powerful features designed for PR agencies and corporate event teams

Smart Contact Management

Centralized database with custom tagging, VIP handling, and intelligent duplicate detection. Import from CSV with one click.

Automated Invitations

Send up to 2,000 personalized emails per event. Track opens, manage RSVPs, and send targeted reminders automatically.

RSVP & Plus-One Tracking

Real-time RSVP dashboard with plus-one management. Guests can add companions and receive calendar invites instantly.

Seamless Check-In

Fast QR code scanning on iPad. Hostesses enter a simple 6-digit code and start checking in guests immediately.

Live Analytics

Real-time attendance counts, open rates, and exportable reports. Track everything with a 5-second refresh rate.

Enterprise Security

GDPR compliant with AES-256 encryption, MFA, and full audit logging. Your data stays in the EU.

No App Login Required

Your hostesses just enter a 6-digit code

Forget complicated setups. Hostesses open the iPad app, enter a simple 6-digit event code, and they're ready to check in guests. No accounts, no training, no friction.

  • 6-digit event code — no login needed
  • Instant sync across all devices
  • Scan QR or search by name
  • Add walk-ins on the spot

Enter Event Code

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No login required • Ready in seconds

From Planning to Check-In

A streamlined workflow that transforms complex event logistics into simple steps

1

Import & Organize

Upload your contact list, assign tags, and set up VIP handling

2

Send & Track

Launch personalized invitations and monitor engagement in real-time

3

Manage RSVPs

Track responses, handle plus-ones, and send targeted reminders

4

Check-In Guests

Scan QR codes, add walk-ins, and see live attendance counts

See Prezence in Action

Powerful tools for managing events on desktop and checking in guests on-site

Event Dashboard

Event Dashboard

Real-time analytics with conversion funnel, RSVP status, and email performance

Ready to Transform Your Events?

Join leading PR agencies who trust Prezence for their corporate events.

Frequently Asked Questions

Everything you need to know about Prezence

Prezence - Effortless Event Management from Invitation to Check-In